Volunteer Form 2022-2023
Volunteer Form 2022-2023













Volunteer Opportunities

We are looking forward to working with all of our generous volunteers. Your help is essential to running our events. Please consider volunteering for more than one event this year. Leading up to each event you will receive an email with the details and logistics.

We understand that your plans may change, please let us know as soon as possible if you are unable to attend on a day for which you registered.

Many thanks for all you do for our community! 

Open House - October 15

Open House is one of the most important events of the year. We will need at least 100 volunteers to help out with set up, registration, welcoming parents and answering questions about your family's experience at Xavier. 

We will once again have our famous Welcome Food Table so please also consider donating food items. Our parents have generously donated a vast array of items. (Please make sure that items are peanut-free.) A  google sheet link will be emailed in early October to sign up to bring in food donations. 

Set Up - 8:30 am - 11:00 am


Volunteers are needed to help set up the gym, registration tables, and decorate.


Hosting - 11:00 am - 2:00 pm & 1:30 pm - 4:30 pm


Volunteers help direct visitors in the building, hand out informational materials, speak to prospective parents, help student tour guides with note writing, serve refreshments among other tasks. It would also be very helpful to let us know whether you speak another language. 

Mom will host:
Mom will host:


Dad will host:
Dad will host:


Clean Up - 4:00 pm - 5:30 pm


Volunteers are needed to help clean up the gym starting at 4:00 pm


Phonathon - November 1, 2 & 3

Volunteers are needed to call current and graduate parents to ask them to support the Annual Fund onTuesday, November 1; Wednesday, November 2; and Thursday, November 3. Calls are made from the Meditz Library from 6:00 pm until 9:00 pm. Dinner is provided and you'll have an opportunity to meet parents from all years.


Mom will
Mom will


Dad will
Dad will


JROTC Fall Awards Ceremony - December 8

Volunteers are needed to help set up and serve beverages during the reception. Set up starts at 5:00 pm. The reception should begin around 7:30 pm immediately following the ceremony.





Admissions Phonathon - January 25 & 26

We need parent volunteers to call the parents of students accepted into the Class of 2027, welcome them to the community and answer their questions. Calls are made from the Meditz Library from 5:30 pm until 8:30 pm. You'll have an opportunity to meet other parents from all years. Dinner will be served.


Mom Calling
Mom Calling

Dad Calling
Dad Calling

Accepted Students Night - January 31

This will be our last opportunity to show  the parents of accepted applicants what Xavier has to offer.  We need parent volunteers to help with greeting, check-in, and hosting. Volunteers are needed from 5:00 pm - 8:30 pm.

Parent
Parent

Celebrate Xavier Scholarship Gala - March 31

The Celebrate Xavier Scholarship Gala is held each year to benefit the Xavier Scholarship Fund. Parents are essential in obtaining Silent & Live Auction items, selling journal advertisements, and sponsorships. We also ask each family to buy or sell at least one $10,000 cash raffle ticket and encourage them to sell more if they are able.

The first Gala meeting will be held on November 8 (virtually) at 12:00 pm and (in person) at 6:00 pm.

Mom
Mom
Dad
Dad
eXplore Xavier - April 29

This interactive event will allow prospective 6th & 7th grade students to attend short demo classes in a variety of subjects.  Volunteers needed for setup, greeting, registration, and hosting.

JROTC Spring Awards - May 9

Volunteers are needed to help with setup and serve beverages during the reception. Setup starts at 5:00PM and the reception immediately follows the ceremony.