Volunteer Form 2023-2024
Volunteer Opportunities

 


We are looking forward to working with all of our generous volunteers. Your help is essential to running our events. Please consider volunteering for more than one event this year. Leading up to each event you will receive an email with the details and logistics. Utilize the drop down options to read more about each opportunity.

Please note, each volunteer must fill out an individual sign-up form. 

We understand that your plans may change, please let us know as soon as possible if you are unable to attend on a day for which you registered.

Many thanks for all you do for our community! 

 

Volunteer Form 2023-2024









Open House - Saturday, October 21

As of Friday, October 20 registration for Open House volunteers has closed. Thank you for all of your help! 

 

Open House is one of the most important events of the year! We will need at least 100 volunteers to help with set up, registration, welcoming parents and answering question's a bout your family's experience at Xavier. 

We will have our famous Welcome Food Table so please also consider donating food items. Our parents have generously donated a vast array of items. (Please make sure that items are peanut-free.) A  google sheet link will be emailed in early October to sign up to bring in food donations. 

Volunteers are needed to help clean up the gym starting at 3:30 p.m. lasting through 5:00 p.m.

Annual Fund Phonathon - Monday, October 30, Wednesday, November 1, & Thursday, November 2

Volunteers are needed to call current parents as well as graduate parents to ask them to support the Annual Fund on Monday, October 30; Wednesday, November 1; and Thursday, November 2. Calls are made from the Meditz Library from 5:30pm until 8:30pm.

Dinner is provided and you'll have an opportunity to meet parents from all years.

I will volunteer for the following Phonathon Dates:
I will volunteer for the following Phonathon Dates:


JROTC Fall Awards Ceremony - Tuesday, November 28
Volunteers are needed to help set up and serve beverages during the reception. Set up starts at 5:00 p.m. and the reception immediately follows the ceremony.


Admissions Phonathon - Wednesday, January 24 & Thursday, January 25

Thank you for your interest, we have reached capacity for this event! Should anything change we will re-open this signup.  

 

We need parent volunteers to call the parents of students accepted into the Class of 2028, welcome them to the community and answer their questions. Calls are made from the Meditz Library from 5:30 p.m. until 8:30 p.m. 

Dinner is provided and you'll have an opportunity to meet other parents from all years.

Accepted Students Night - Tuesday, January 30

Thank you for your interest, we have reached capacity for this event! Should anything change we will re-open this signup. 

This will be our last opportunity to show  the parents of accepted applicants what Xavier has to offer. We need parent volunteers to help with greeting, check-in, and hosting. Volunteers are needed from 5:00 p.m. - 8:30 p.m.

Celebrate Xavier Scholarship Gala - Friday, April 19

The Celebrate Xavier Scholarship Gala is held each year to benefit the Xavier Scholarship Fund. Parents are essential in obtaining Silent & Live Auction items, selling journal advertisements, and sponsorships.

We also ask each family to buy or sell at least one $10,000 cash raffle ticket and encourage them to sell more if they are able. 

Please check below if you are able to volunteer in some capacity for the Celebrate Xavier Scholarship Gala and you will be contacted with further information.


eXplore Xavier - Saturday, April 27

This interactive event will allow prospective 6th & 7th grade students to attend short demo classes in a variety of subjects.  

Volunteers are needed for setup, greeting, registration, and hosting on Saturday, April 27 from 9:15 a.m. - 12:30 p.m.


JROTC Spring Awards - Monday, May 6
Volunteers are needed to help with setup and serve beverages during the reception. Setup starts at 5:00 p.m. and the reception immediately follows the ceremony.